How to Host a Biblical Marriage Conference at Your Church

If you’re looking for how to host a biblical marriage conference, this planning toolkit is designed to make the process simple, organized, and pastor-friendly. Many churches want to strengthen marriages but feel overwhelmed by the logistics: promotion, registration, childcare, A/V, schedules, volunteers, and follow-up. This guide gives you a plug-and-play framework so your team can host a marriage conference with clarity and confidence—without reinventing the wheel.

(This post is intentionally a Planning Toolkit for a Your Marriage God’s Way Conference. For the conference overview—sessions, formats, handout details, honorarium/travel, and FAQs—use the main Conference page.)

Scott can create a personalized trailer like the one below for your advertising purposes.

Start here first

Before you plan logistics, review the main Conference page for the essentials your leadership team will want in one place:

• Conference purpose and church ministry fit
• Session list + optional additions
• Format options (one-day / two-day / full weekend)
• “What happens after you inquire” and what hosting churches typically provide
• FAQ and endorsements

This toolkit assumes those decisions are already made—or in progress.

6-week planning timeline (simple + realistic)

6 weeks out

• Confirm dates, format, and key church contacts (point person + A/V lead + childcare lead).
• Reserve rooms: main sanctuary, fellowship space, childcare rooms, and optional breakout spaces.
• Choose registration approach (free/suggested donation/paid).

5 weeks out

• Launch registration (or RSVP).
• Publish the church website event page.
• Schedule announcements (verbal + bulletin + slides).

4 weeks out

• Begin email promo sequence (templates below).
• Social posts start 2–3x/week.
• Confirm childcare plan and volunteer needs.

3 weeks out

• Finalize “run of show” (service times, breaks, transitions, Q&A plan if used).
• Order/print materials (handouts, signage, name tags, welcome cards).

2 weeks out

• A/V rehearsal plan (mics, projector, recording/streaming if used).
• Confirm hospitality: coffee/water/snacks and volunteer schedule.

Week of the event

• Print final rosters, signage, and discussion prompts.
• Remind registrants (final email + text if your church uses it).
• Walk-through: parking, check-in, childcare, seating flow.

Volunteer roles checklist (assign names, then relax)

Event point person: owns the master schedule + communication
Check-in lead: registration list, name tags, welcome packets
Hospitality lead: refreshments + cleanup
Childcare lead: volunteers, check-in/out, safety procedures
A/V lead: mics, slides, recording/stream
Book/resource table (optional): setup, payment method, inventory, receipts
Ushers/seating: late arrivals, seating assistance, flow

Tip: A smoothly run event usually requires fewer volunteers than people think—just clear roles.

Registration & pricing options (choose one)

Option A: Free registration (best for turnout)

• Helps couples commit
• Gives you a roster for reminders and childcare planning

Option B: Suggested donation (best for accessibility + support)

• Keep it simple: one suggested amount per couple
• Avoid pressure; emphasize ministry-first

Option C: Paid registration (best for budgeting)

• Works well if you provide a meal or childcare
• Offer scholarships if possible

Room setup & A/V checklist (the “don’t forget” list)

Room setup

• Center aisle open for smooth seating
• Reserved front row for elderly/disabled access
• A small table for water + tissues near the stage (simple but appreciated)
• Clear signage: sanctuary, restrooms, childcare, check-in

A/V essentials

• Wireless handheld mic + backup mic
• Confidence monitor (optional) for slides
• Slide clicker + backup batteries
• Audio recording (even if not streaming)
• Lighting: keep Scott LaPierre well-lit without blinding attendees

Promotion toolkit (copy/paste)

Bulletin/website listing

Your Marriage God’s Way Conference
A Christ-centered marriage event to encourage husbands and wives with biblical teaching and practical application. Join us for a weekend focused on unity, love, and spiritual growth.
Dates/Times: [Insert]
Location: [Insert]
Register: [Insert]

15–20 second stage announcement

“Church family, we want to strengthen marriages through God’s Word. Join us for the Your Marriage God’s Way Conference on [date]. It’s biblical, practical, and designed to encourage couples in every season. Register at [location].”

Social caption (church page)

Marriage doesn’t thrive on autopilot. Join us for a Christ-centered marriage conference focused on unity, love, and practical biblical instruction you can apply right away.
[Date/Time] • [Register link]

Email templates (3-email sequence)

Email #1 (launch)

Subject: Marriage Conference at [Church Name] — Register Now
Body:
We’re excited to invite you to the Your Marriage God’s Way Conference on [date]. This is a Bible-based marriage event designed to strengthen couples with Christ-centered teaching and practical application.
Register: [link]
Childcare: [details]
Schedule: [brief]

Email #2 (1–2 weeks later)

Subject: A marriage investment worth making
Body:
If your schedule is full, we understand. But few things matter more than strengthening your marriage. Join us for biblical encouragement and clear next steps for unity and growth.
Register: [link]

Email #3 (final reminder)

Subject: This weekend — don’t miss it
Body:
A quick reminder: the Your Marriage God’s Way Conference is [day/time]. Doors open at [time]. If you haven’t registered, please do so today.
Register: [link]
Childcare: [details]
What to bring: Bible + something to write with; you’ll be given a handout for notes

Printed materials toolkit (what to prep)

• Copies of Your Marriage God’s Way Handout for attendees
• Check-in list + pens/highlighters
• Name tags (first names only is fine)
• Simple schedule handout (1 page)
• Discussion prompts (optional)
• Directional signage (8.5×11 works great)
• Attendance cards (optional: “How can we pray for you?”)
• Index cards for questions if you’re adding Q&A session

Day-of “run sheet” template (copy/paste)

T-60 min: volunteers arrive, signage up, check-in ready
T-45: A/V final check, slides loaded, mics tested
T-30: childcare opens, doors open, music on
T-10: seats encouraged, welcome slide up
Start: welcome + prayer + housekeeping
Breaks: announce restrooms/childcare pickup instructions
End: clear next steps (resources, follow-up group, prayer)

Follow-up plan to keep the marriage momentum going

A marriage conference can be a powerful catalyst, but it’s rarely the finish line. The most fruitful churches use the weekend to launch ongoing discipleship.

If you want a simple, church-friendly next step, continue with Your Marriage God’s Way and the accompanying workbook. The book provides a clear biblical foundation, and the workbook turns those truths into conversations, application, and accountability—perfect for small groups, Sunday school classes, mentor couples, or premarital follow-up.

If your church would like guidance on structuring a group, contact Scott to help you choose a format and schedule that fit your people.